Document restoration >> Freeze Dry Documents For Water Restoration

About 25 Alabama counties are already preparing loose marriage licenses, divorces, estate case files, and Confederate pension records for microfilming by the GSU. Another 15 counties have expressed interest in starting a loose records project. If your county government, historical society or genealogical society would like more information on this program, please contact Tom Turley at the ADAH Government Records Division (334)242-4452, ext. 234, or Any Freeze Dry Documents For Water Restoration state or local agency may request ADAH on-site assistance in solving problems of records management and preservation.

For information on salvaging water-damaged records, see the article below and Government Records News, vol. 2, no. 2 (September, 1997). Air-Drying Wet Records Volumes or Other Books The best Freeze Dry Documents For Water Restoration method for drying books depends on the degree of wetness. Air-drying is most appropriate for books that are only damp or wet in places.

If books cannot be opened to air-dry, they should not be forced. Instead, vacuum freeze-dry them to minimize the cockling of leaves and distortion of bindings. ( For a list of Freeze Dry Documents For Water Restoration companies that perform vacuum freeze-drying, contact Linda Overman at the ADAH Government Records Division, [334]242-4452, ext. 229, or.

The following method is recommended for air-drying wet books: 1. Move the books to be air-dried to a clean, dry area where the temperature and relative humidity can be kept as low as possible (preferably around 65 degrees F. and 50% relative humidity) to prevent mold growth. 2. Use fans to keep the air moving at all times, but do not allow air to blow directly on the Freeze Dry Documents For Water Restoration books.

Air circulation will aid in Freeze Dry Documents For Water Restoration drying and also discourage mold growth. If drying has to be performed outdoors, keep the books out of wind and direct sunlight. Prolonged exposure to heat and sunlight accelerates paper's degradation. 3. Cover tables with Visqueen (plastic sheeting). Carefully supporting the wet books, stand them on end (upside down) on a small stack of paper towels.

This will allow Freeze Dry Documents For Water Restoration water to drain from the volumes. To keep the humidity down, replace paper towels and take them from the drying room as soon as they get wet. Once the books stop draining, they can be laid flat to continue drying. 4. Separate books by their degree of wetness, and concentrate on salvaging the wettest books first.

Use two or three paper towels or sheets of blank (unprinted) newsprint to interleave Freeze Dry Documents For Water Restoration book pages and absorb moisture. Place towels inside the front and back covers, then interleave them every 20-25 pages, starting from the back of the book and turning the pages carefully. (Interleaving at more frequent intervals will increase distortion of the volume.)

Lay the book flat on several paper towels. Continue to replace the wet paper towels until the book is nearly dry. Turn the book over each time that it is interleaved. 5. Books that are only slightly wet may be stood on end, Freeze Dry Documents For Water Restoration fanned open, and allowed to air-dry. To minimize distortion of page edges, lay the volumes flat under light pressure just before drying is complete.

If stored in an air-conditioned room (with temperature between 50-65 degrees F., and relative humidity between 25-35%), books with wet edges will dry without interleaving in about two weeks. 6. When Freeze Dry Documents For Water Restoration books are dry but still cool to the touch, close them and lay them flat on a table to continue drying.

Gently form each Freeze Dry Documents For Water Restoration book back into its normal shape: the spine should be convex and the front edge concave. Use a light weight (e.g., a paper-wrapped brick) to hold the book in place. Do not stack drying books on top of each other. If it is donevery carefully--so that the spine is outside the boards-a book may be placed in a book press to facilitate flattening as much as possible.

Following Freeze Dry Documents For Water Restoration drying, some distortion of the books is likely; it may, in fact, be quite extensive. Dampness will persist for some time in the inner margins, along the spines, and between boards and end papers. Books should not be returned to shelves until they are completely dry. Check the books often for mold growth, both during drying and for about a year afterward.

"Government Records News" is published by the Freeze Dry Documents For Water Restoration Government Records Division of the Alabama Department of Archives and History, P.O. Box 300100, Montgomery, Alabama 36130-0100, telephone (334)242-4452. The newsletter, and other publications, are also available on-line Freeze Dry Documents For Water Restoration through the ADAH web site:

SURVIVING YOUR NEXT HURRICANE: HOW TO PROTECT AND SALVAGE VITAL RECORDS Here in Alabama, Freeze Dry Documents For Water Restoration it should be unnecessary to emphasize the importance of protecting public records from natural disaster. Whether you live on the Gulf coast, along the central plains, or in the mountains of north Alabama, fires, floods, tornadoes, or hurricanes can strike at almost any time.

Besides destroying lives and property, such catastrophes wreak havoc upon records that are vital to the Freeze Dry Documents For Water Restoration operations of state and local government.
Special precautions must be taken to protect Alabama's records, especially vital records. Otherwise, public officials may find themselves trying to salvage information that can no longer be replaced.

In keeping with the season, this article focuses on hurricanes, but most of its recommendations are also appropriate for other natural or man-made disasters. Forthcoming ADAH leaflets will offer more information on vital records protection, disaster planning and recovery, Freeze Dry Documents For Water Restoration and salvaging fire- or water-damaged records.

Meanwhile, assistance on these topics is available from the department's conservation officer, Linda Overman, at (334)242-4437, ext. 229.1. Identifying and Protecting Vital Records Vital records may be defined as records required to carry on the government's essential operations, to protect its legal and financial interests, and to assist in its recovery during a period of Freeze Dry Documents For Water Restoration emergency or natural disaster. 

Your agency's legislative mandate, Freeze Dry Documents For Water Restoration mission, and public responsibilities will define its vital records. Generally, they will comprise less than 10% of the total records volume. Many records marked as permanent in general records schedules, or as archivalin records disposition authorities, will be vital; but other records may qualify as well. 

The following is a basic, but not necessarily comprehensive list: Accounts Payable/Receivable Bank Account Information Bonds and Coupons Budgets Building Plans Freeze Dry Documents For Water Restoration and Blueprints Capital Asset Records Charters Civil Defense Emergency Plans adoptions, Computer Equipment/Software Documentation Contracts, and Leases.

Agreements Court Calendars and Docket Books Deeds Freeze Dry Documents For Water Restoration Disaster Recovery Plan Equipment/Supplies Inventories General Ledgers Insurance Policies Licenses and Permits Freeze Dry Documents For Water Restoration Maps (taxation, topographical, utility) Minutes, Ordinances, Resolutions Payroll/Pension Fund Records Personnel Files Police Identification/Fingerprint Files. 

Property Tax Assessment Records Student Records Succession List of Government Officials Transportation Schedules/Routes Treasurer's Reports Utility Construction Plans Vital Records List Vital Statistics (births, marriages, divorces, deaths) Freeze Dry Documents For Water Restoration Wills Zoning Records

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